Dealing With Gross Lease Occupancy Information
Enter a worth that defines a location definition, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).
Base Area Type
Select the base area type for a record. The system will use the accumulation of GLOA and GLA changes to the base area type.
GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area modification 1-5)
Enter user-defined codes from UDC table 15/AR that specify adjustments to the base area type for gross leaseable occupied area (GLOA).
GLA Adj 1 through GLA Adj 5 (gross leasable location modification 1-5)
Enter user-defined codes from UDC table 15/AR that to the base area type for gross leaseable area (GLA).
Program ID
The system shows among the following values:
P15142: Specifies that the system included the record to the F15142 table from the P15142 program.
CONVERSION: Specifies that the system included the record to the F15142 table during a conversion.
Updating Gross Lease Occupancy Information
This section offers an overview of the Gross Lease Occupancy Refresh program (R15141) and goes over how to:
- Run the Gross Lease Occupancy Refresh program.
- Set processing alternatives for Gross Lease Occupancy Refresh (R15141).
Understanding the Gross Lease Occupancy Refresh Program (R15141)
Run the Gross Lease Occupancy Refresh program (R15141) to calculate gross lease occupied area (GLOA) and gross leasable area (GLA) for all systems in a building or residential or commercial property for a specific period. You can provide the details from the R15141 report to brokers who are seeking residential or commercial properties to rent and to proprietors who can offer the details to prospective renters.
When you run the R15141 program, the system:
- Uses the dates entered in the processing choices to determine the time period, based upon the lease dates, for which the estimations apply.
- Retrieves the GLOA worth from the Lease Master Detail table (F15017).
- Retrieves the GLA worth from the Area Master table (F1514).
- Retrieves GLOA and GLA modification values from the Area Master table (F1514).
Processing choices allow you to define how the system performs the estimations, in addition to whether the calculations must be performed for all lease statuses and lease types. You can also run the program for specific building (company system) category codes to identify tenancy for a group of buildings (for example, the tenancy on A-rated residential or commercial properties).
You can run and store several versions of the R15141 program. For example, you can run the program utilizing area worths from the very first of the month and then run the program once again utilizing area worths from the end of the month. You can likewise run the R15141 program to obtain GLA and GLOA results for a specified location definition to ensure a more accurate denominator estimation for share factor denominator and occupant exemption rule estimations.
When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change area types specified in Area Definitions table (F15142) will be utilized to change the worths for GLOA and GLA that are populated in the F15141 table.
Note. You must run the Gross Lease Occupancy Refresh program (R15141) for cost involvement when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs retrieve worths from the Gross Lease Occupied Areas table (F15141).
Running the Gross Lease Occupancy Refresh Program
Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.
Setting Processing Options for Gross Lease Occupancy Refresh (R15141)
Processing choices allow you to specify the default processing for programs and reports.
Options
1. Start Date For Generation and 2. End Date For Generation
Specify the start date or the ending date that the system utilizes to calculate gross leasable locations (GLA) and gross lease occupied areas (GLOA), based upon the lease date.
3. Gross Lease Area Calculation Method
Specify a computation method from UDC table 15/OM that determines the occupied area for an unit. Values are:
1: Select location values since the first day of the month.
2: Select area values as of the last day of the month.
3: Select location worths as of the 15th day of the month.
4: Select a typical location for the month. (Average = Total occupied location/ Days in the month.)
4. Refresh Action
Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:
Blank: Delete and revitalize (default). The system will delete records from the Gross Lease Occupancy Areas table (F15141) based upon the value in the Deletion Method processing option. The system will then re-calculate tenancy.
1: Delete just. The process will end after the system deletes records from F15141.
Note. If you go into 1 in the Deletion Method processing choice, you must still go into an estimation approach and location definition to figure out the records the systems selects for removal.
5. Deletion Method
Specify how records are chosen for removal from the Gross Lease Occupied Area table (F15141). Values are:
1: Delete records based upon data choice, date variety, calculation technique, and area definition worths in the processing options.
2: Delete all records in the F15141 table.
6. Area Definition
Specify the area meaning to use to calculate the occupied area for an unit.
The base area type is used to compute unadjusted area values for GLOA and GLA. If you enter adjustment location types for GLOA and GLA, the system will apply those area amounts to the unadjusted area worths for GLOA and GLA.
7. Include Committed as Occupied
Specify whether a system is inhabited or vacant for the time duration from the dedication date to the lease begin date. Values are:
Blank: The system is vacant.
1: The system is inhabited.
Lease Status
Specify which leases to choose for processing based upon the lease status; utilize this processing alternative in combination with the Lease Status 1 through Lease Status 10 processing alternatives. Values are:
Blank: Process all leases for all lease statuses.
1: Select.
2: Omit. The system processes leases for all other lease statuses.
2. Lease Status 1 through 11. Lease Status 10
Specify user-defined codes from UDC table 15/LS that identify a lease status for the system to use when picking leades for processing; use this processing option in combination with the Select/Omit Flag processing option.
12. Include Blank Lease Statuses in Select/Omit List
Specify whether to consist of leases with a blank lease status in the select/omit list. Values are:
1. Select/Omit Flag
Specify which leases to select for processing based upon the lease type; utilize this processing option in combination with the Lease Type 1 through Lease Type 10 processing alternatives. Values are:
Blank: Select all lease types.
S: Select.
O: Omit.
2. Lease Type 1 through 11. Lease Type 10
Specify the lease types to choose or leave out based on the worth specified in the Select/Omit Flag processing option.
12. Include Blank Lease Types in Select/Omit list
Specify whether to include leases with a blank lease type in the select/omit list. Values are:
Blank: Do not consist of.
1: Include.
Print
1. Print Edit Report
Specify whether to and what type of report the system prints. Values are:
Blank: Do not print a report.
1: Print all records that are upgraded to the F15141 table.
2: Print records with warning messages only.
Revising Gross Lease Occupancy Information
This area offers an overview of gross lease tenancy info and discusses how to modify gross lease tenancy details.
Understanding Gross Lease Occupancy Information
After you create occupancy data by running the Gross Lease Occupancy Refresh program (R15141), you can use the Gross Lease Occupancy Information program (P151410) to examine the tenancy data. The results of the R15141 program show the modifications to GLOA and GLA based upon the area definition.
On the Work with GLOA kind, you can pick records to examine by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and then sum up the displayed records by residential or commercial property, building, or system. By allowing several alternatives, you can show GLOA (gross lease inhabited area), GLA (gross leasable location), and occupancy percentages. You can likewise select the overalls that appear. The system displays 12 months of occupancy information for the specified start date.
If you summarize records by unit, you can modify the GLA or GLOA amounts as essential, and then lock the values to prevent them from being upgraded in the future. The system supplies two lock fields so that you can lock GLA, GLOA, or both. When you modify any details, including lock flags, the system updates the Gross Lease Occupied Areas table (F15141).
Forms Used to Revise Gross Lease Occupancy Information
Form Name
FormID
Navigation
Usage
Work with GLOA
W151410A
Tenant & Lease Information (G1511), Gross Lease Occupancy Information
realtor.com
Review gross occupancy information and choose records to modify.
Note. You can choose records to modify just when you sum up records by system.